Procurement Officer (Offshore Catering Division)

Serikandi Group of Companies

Company: Serikandi Oilfield Services Sdn Bhd.

Division: Offshore Catering Division

Position: Procurement Officer.

Reporting to: Operation & Finance Coordinator and GMOH

Purpose of position:

The Procurement Officer is responsible for overseeing and executing all procurement activities within the OCD portfolio, including local, Malaysia, and overseas projects. This role ensures that all purchasing processes are carried out efficiently, transparently, and in compliance with company procedures and standards. The position serves as the main custodian for all Purchase Order issuance, vendor management and procurement documentation across the organization.

Scope:

The Procurement Officer manages the end-to-end procurement process from sourcing, evaluation, and negotiation to purchase order issuance and supplier performance monitoring. The role also entails ensuring cost-effectiveness, quality assurance, and timely delivery of goods and services required to support operational and project needs across all OCD business units and regions.

Key Responsibilities:

1. Procurement Operations

▌ Develop and implement procurement strategies to ensure cost-effective acquisition of quality goods and services.

▌ Manage the full cycle of procurement activities, including sourcing, quotation analysis, supplier evaluation, and purchase order issuance.

▌ Act as the custodian of all Purchase Orders (POs) for the entire OCD portfolio, encompassing Brunei, Malaysia, and overseas projects.

▌ Ensure all procurement activities comply with company policies, procedures, and audit requirements.

▌ Maintain an accurate and up-to-date record of procurement transactions, vendor information and documentation.

▌ Coordinate with end-users to ensure all purchase requests are supported by appropriate justifications and specifications.

▌ Verify and reconcile supplier invoices against POs and delivery notes prior to payment submission.

2. Strategic Sourcing and Supplier Management

▌ Identify, evaluate, and develop reliable suppliers to ensure quality, cost-effectiveness, and on-time delivery.

▌ Negotiate prices, payment terms, and contractual conditions to achieve the best value for the company.

▌ Establish and maintain strong supplier relationships and ensure compliance with service agreements.

▌ Conduct supplier performance reviews and address any quality or delivery issues promptly.

3. Cost and Budget Control

▌ Monitor procurement budgets and implement cost-saving measures without compromising quality and service standards.

▌ Conduct market analysis to stay updated on price trends, availability, and alternatives for key materials or services.

▌ Provide regular cost comparison and procurement performance reports to management.

4. Compliance and Quality Assurance

▌ Ensure all purchased goods and services meet the required specifications and quality standards.

▌ Uphold compliance with internal procurement procedures and external regulations, including import/export requirements for overseas projects.

▌ Support internal and external audits by ensuring transparency and accuracy of procurement records.

5. Coordination and Support

▌ Work closely with Finance, Operations, and Project teams to align procurement timelines with operational requirements.

▌ Coordinate with warehouse and logistics personnel to ensure timely receipt, inspection, and storage of goods.

▌ Support regional teams (Malaysia and overseas) in procurement planning and supplier coordination.

Key Objectives:

▌ Ensure timely and compliant procurement of all goods and services across OCD projects.

▌ Achieve measurable cost savings through effective sourcing and negotiation.

▌ Maintain a centralized, well-documented, and auditable procurement system.

▌ Strengthen supplier reliability and performance standards.

▌ Support smooth project execution through proactive procurement planning.

Qualification and Experience:

▌ Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement, or a related field.

▌ Minimum of 5 years of hands-on experience in procurement or supply chain management.

▌ Proven experience in managing full purchase order processes and vendor relations.

▌ Exposure to multi-country procurement (Brunei/Malaysia/Overseas projects) is an advantage.

▌ Experience in using ERP or procurement systems is preferred.

Skills and Competencies:

Technical Skills

▌ Strong understanding of procurement processes, sourcing, and vendor management.

▌ Proficiency in preparing, issuing, and tracking Purchase Orders.

▌ Knowledge of ERP systems, procurement software, and data analysis tools.