Operation Supervisor

Job Title: Operation Supervisor

Reporting to: Dept. Contract Manager & GMOH

Purpose and Scope of position Operation Supervisor.

As a Project Supervisor main role is to look into operational day to day activities, KPI’s and benchmark on matters/factors that can contribute to cost efficiency, productivity contribution and welfare enhancement in the environment. Responsible for bringing solid data that can be formed for increased productivity and efficiency. To frontline and ensure timely deliverables of client and first hand supervision of staff and crew.

Responsibilities:

▌ Prepare and monitoring the overview report on (SMS) pest control activities.

▌ Arrange and prepare tender documentation for submissions (SMS).

▌ To maintain records of all licenses, ensuring licenses is / are valid and updated.

▌ Scheduling and planning of all crew activities; Rota timesheet for cleaners and drivers etc.

▌ Perform day to day activities and meet clients and managers expectation.

▌ Monitor the performance of the team and provide the necessary support or coaching as and when required, ensuring all staff is punctual, well behaved and performing satisfactory.

▌ Ensure all the policies and procedures are implemented and comply with the rules and regulation, Reference to Business licenses and HSE Standards.

▌ Ensuring Chief Stewards provide weekly/monthly stock check verification, and with that prepare monthly closing stock reports.

▌ To prepare menu and liaise with cook for ordering supplies/materials for staff food production.

▌ Ensure the (SMS) warehouse is properly managed or controlled, with timely inventory submissions by storeman.

▌ (SMS) To compile and record all purchases/P.Os (monthly).

▌ To track and ensure all W.O’s are completed and recorded in tracker for invoicing and audit purposes.

▌ (SMS) To update P&L sheet on a monthly basis with timely submission.

▌ To prepare and issue quality and adequate Quotation & Invoices to Client in timely manner.

▌ Evaluate the performance of the crews and staffs.

▌ To conduct interview session & recruitment of Crews & staffs.

▌ To ensure Crews compliances (Driver’s endorsement / Medical / Training) if any.

▌ To create and submit monthly timesheet report for all.

▌ To conduct regular site visit for survey, inspection and reports etc Onshore and Offshore.

▌ To conduct Briefing & Engagement (Safety & Task Arrangement) for all Crews.

▌ To source for items required for daily operations inclusive (P.O preparation & Purchasing).

Policies, Systems, Processes & Procedures:

▌ Follow all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

▌ Update information and resource keeper for all OCD Operational and SOP documentations.

▌ Ensure that all relevant safety, quality and environmental procedures, instructions and controls are adhered to so that the safety of employees, quality of products/services and environmental compliance can be guaranteed.

Qualification & Experience:

▌ Minimum Diploma or minimum working experience of 2 years preferred.

▌ Proven experience in same or related designation preferred.

▌ Catering, F&B, Housekeeping and Hospitality.

▌ Procurement Coordination, account support and Invoice administration.

▌ General maintenance operations oversight and coordination: Maintenance works, Plumbing, fabrications. Light civil works etc.

Competency:

▌ Excellent spoken and written in English & Malay.

▌ Highly motivated, self-starting individual with ability to work independently.

▌ Self-discipline and must be very good at time management and team work.  Able to meet deadline set by Superiors.

▌ Able to lead when necessary. Good Leadership skill.

▌ High attention to detail and excellent interpersonal skills (PR).

▌ Must be able to work tight deadlines even when under pressure, while still being able to provide a high level of work quality.

▌ Adhere to all HR and Company Policies and Procedures.